AFM Guidelines- Short Version

Anacortes Farmers Market Vendor Guidelines 

These are abbreviated guidelines highlighting the basic important sections. Anyone applying to be a regular vendor at the market must apply via the online application and read the complete guidelines.

Qualifications for Vendors in the Anacortes Farmers’ Market Vendor Group (VENDOR GROUP) are payment of a $50 Registration Fee and execution of the Application.

Other requirements include:

  • Vendors must have a UBI number issued by the WA DOL in order to sell products at the Anacortes Farmers Market (AFM). All vendors will be required to show a copy of their UBI document to the market manager prior to vending.
  • Vendors must have applicable health department permits
  • Vendors must live in Skagit County or the Surrounding Counties (includes Whatcom, Snohomish, Island, San Juan, Chelan & Okanogan).

**FEES:  For booth spaces in 2016 Season:**

  • You may pay several ways:
    • 10 or more markets – $25 each, plus $50 registration, paid by April 9. (Full season (26 markets) plus registration is $700). Prepaid booth fees are non-refundable but can be applied to future markets.
    • 6 or more markets – $30 per market, paid day of market, plus $50 registration (due by April 9)
    • 5 or fewer markets (Drop-in) – $40 per market, paid day of market. No registration fee.

 

  • Non-profit organizations and vendors aged 14 and under, who sell their own products, pay no application fee or rent.
  • Winter Markets (2nd Saturday in Jan, Feb, Mar, April) are $25 each, paid day of market (you may pay for all 4 at once but no discount applies)
  • Holiday Market is paid separately and has separate contract.

 

MEMBERSHIP REQUIREMENTS:

  1. Timely payment of all fees.
  2. Possession of a WA DOL UBI number.
  3. Agreement to hold the MARKET harmless for the member’s conduct and to indemnify the MARKET for losses due to the member’s conduct.

4.Agreement that they have received read and understood these rules.

OPERATING DATES AND TIMES:

Winter Market: 2nd Saturday in Jan, Feb, March and April inside the Depot building. Spaces are small (approx. 6 ft table) and limited in number. If weather allows, vendors may set up a full 10×10 canopy outside for the same fee. Hours are 9am-2pm. Contact market manager if interested.

Summer Season:. The summer market season starts the first Saturday in May and ends the last Saturday of October. The market uses the Depot plaza and the street in front of the Depot. Hours are 9am-2pm.

Holiday Market: The weekend prior to Thanksgiving. Holiday Market is held at the Port Building on Commercial Ave and is open only to registered, regularly attending vendors only and is a separate contract. Hours are 10am-4pm on Saturday AND Sunday.

LOCATION:

The market is held in the plaza area immediately surrounding the Depot Arts Center, and in the indented parking area west of the Depot. There are no permanent structures for the market. The market does not provide any other equipment for vendors. The winter markets are held indoors (and outdoors weather permitting).

MARKET ORGANIZATION:

The market is governed by the Anacortes Farmers Market Board of Directors. The Market Manager performs daily operation of the market.  A Market Booth is centrally located at the market, where any current marketing or advertising items specific to the market will be sold. The Market Manager reserves the right to accept only vendors who are in compliance with these rules.

VENDOR Classification:

FARMERS: One who raises produce, plants or botanicals, or animals, which they sell at the market, on land they own, lease or rent, in Skagit County and bordering counties. The definition of Farmer may also include someone who processes produce, fruit, berries, botanicals, meats, honey, etc., which is grown, raised, or harvested on their own, leased or rented property in Skagit County or border counties and then turned into value added product(s) such as jams, cider, salsa, vinegars, alcoholic beverages (*), essential oils or any other botanical use.  Wild harvested produce, such as mushrooms, is allowed to be resold.

RESELLERS:  The AFM does not allow Resellers. See “Exclusions”

PROCESSORS: One who sells foods that they have personally prepared or processed on property that they own, lease, or rent in Skagit County or border counties. Processors are persons offering fresh food products (such as meats, seafood, ciders, wines, baked goods, jams, nuts, etc.) that have added value to their product through some sort of “hands-on” processing (e.g., hand-filleted fish, smoked or butchered meats, handmade candies/nuts, etc.), but have not raised the ingredients themselves.

SEAFOODS: In the case of seafood vendors, the product must originate from the greater Pacific Northwest, which includes Washington, Oregon, Alaska and British Columbia.

ALCOHOLIC BEVERAGES: Alcoholic beverages must be made entirely from ingredients grown in Washington, or from grapes grown in a recognized Washington appellation, except for certain additives required for processing, but which cannot be produced in the State of Washington, not amounting to more than 5% of the total volume of the beverage.

OTHER VENDORS/PREPARED FOOD VENDORS: Prepared Food vendors (Concessionaires) offer freshly made foods, available for sale and immediate consumption on-site at the market. Prepared Food vendors shall submit and also possess and maintain all required State, County, and local Health Department permits.

ARTISANS/CRAFTERS: One who creates with their own hands the products they offer for sale at the market.

EXCLUSIONS:

The MARKET will not allow the following:

  • No Second Hand Items (Exception: Those vendors who take a second hand item and recycle that item intended for a new use.)
  • No Franchises: Those who have entered into an agreement or received a license to sell a company’s products and/or use a company’s packaging, logo, ingredients, and/or marketing tools under that license or any franchise agreement;
  • No Commercial or Imported Items
  • No Non-Owner Operated Businesses: Only those businesses that are operated and controlled by their Washington State-based, or border county-based, owners are permitted at the market; and
  • No Out-of-State Processing: All processed products sold at the market must be processed within Skagit County or border counties.

 

MARKET SET-UP: The goal of space assignment is to achieve a harmonious, attractive and inviting display of the vendors’ products. Location of vendors is determined based on seniority, with the most senior market vendors being given preference in selection of selling space. The Market Manager is responsible for space assignment. Vendors participating regularly may have their space assigned for the season. Vendors participating infrequently, irregularly or without prior notice cannot be assigned a “permanent” space.

  • All vendors who wish to erect canopies (including umbrellas) on the farmers’ market site during a normal period of market operations, including the set up and break down period, are required to have their canopies sufficiently and safely anchored to the ground from the time their canopy is put up to the time it is taken down. Any vendor who fails to properly anchor his or her canopy will not be allowed to sell at the farmers’ market on that market day, unless that vendor chooses to take down and stow their canopy and sell without it. Each canopy leg must have no less than 25 lbs. anchoring each leg.  If weights are not positioned by 9am, weights may be assigned to the vendor for $10 each.
  • Set-up time is from 7:00 AM to 8:30 AM during the summer market season. All vendor vehicles should be out of the market area by 8:15 AM. Vendors arriving after 8:30 AM may have their space reassigned for the day.
  • All display tables, products & signage must remain inside each 10′x10′  Rule intent:  Signage, displays, etc. outside of your space could become a tripping hazard or block customers from your neighbors space.
  • The market closes at 2:00 PM. Vendors should not leave prior to close of the market and no vehicles allowed in market area until 2:10 or until area is clear of customers.
  • Parking in front of the market is reserved for customers. Vendors must park south of the north end of the Preston snag boat and north of 6th St. Vendors can park behind the Depot area on Market Street. Do not park on the plaza bricks unless given prior permission.

FARM INSPECTIONS: The Anacortes Farmers’ Market reserves the right to visit the farms of growers to confirm that the products brought to the market are their own products.

SELLING TIME: Selling shall begin at 9:00 AM and not before. A bell will be rung to indicate the opening of the market.

Shot-gun Starts: A few days during the season coincide with Anacortes street fairs and other events. On these days we allow selling before 9am. Shot-gun starts will always be announced before market opens.

***NOTICE OF NON-PARTICIPATION: . Vendors must notify the Manager by 9am on Thursday before the Saturday’s absence. If there is not sufficient time to find a replacement, the vendor will be required to pay for the missed day before the next market in attendance.

No-Shows (New for 2016): If a vendor no-shows (does not give prior notice of absence) 4 times action may be taken such as: loss of regular space at market, removal from Holiday Market or permanent ejection from the market.

NON-PROFIT – The AFM can accommodate 3 non-profit vendors per week. All non-profits must fill out the non-profit application.

SPACE CLEAN UP: All vendors are responsible for cleaning up all litter and debris from their space. A broom and dustpan are available inside the Depot and in blue storage container. Do not leave grease spots, ice, vegetables, berries etc on the ground. A ground cover may be required.

CONDUCT OF BUSINESS:

  • Vendors are prohibited from drinking and smoking inside the market area.  Please do not smoke within 25 feet of the market.
  • Vendors shall not play amplified music.  For a vendor whose product consists of/or includes taped music of their performance, the sound level should be such that it cannot be heard outside their space.
  • “Hawking” of products by vendors is not permitted (this includes walking around with samples).
  • Political or religious campaigning is not permitted.

 

EBT/DEBIT/CREDIT: The market has been approved for the EBT/Debit/Credit Program offered by the USDA & WSFMA. All food vendors who fit into the USDA categories of food vendors must accept EBT food stamp tokens. The market will also offer the service of a Debit/Credit Card Token. All vendors may accept these. The Debit/Credit Card Program is a service to the market Vendors. A Debit/Credit fee in the amount of 3% will be deducted from the total amount returned by the vendor. Vendors will be reimbursed on the following Saturday of receipt of tokens (or via mail, if necessary).

 

The Anacortes Farmers Market operates under the Bylaws of the Anacortes Farmers Market.